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Students come from the local community and overseas to study at Gloucestershire College. With its own construction workshops, engineering labs, hair and beauty salons, a theatre, recording studios, tennis courts and on-site restaurants, there are many study options to choose from. Offering both full and part-time courses, higher education, apprenticeships and accredited training for businesses, the college manages a complex admissions process.
To support this diversity, the college needed a student records system that could handle operational complexity while enabling staff to make timely, data-informed decisions. We spoke with Neil Pratt, Head of Data Management, about how UNIT-e has helped Gloucestershire College move from fragmented reporting to a unified, insight-led approach that informs planning, supports learners, and strengthens collaboration across teams.
Gloucestershire College had previously relied on multiple systems to manage student records, timetables and attendance. Staff were often working in silos, reconciling data manually and struggling to get a clear view of learner progress. This made it difficult to respond quickly to emerging issues or coordinate interventions across departments.
“We were working across different platforms, and it was difficult to get a single version of the truth. That made it harder to plan, harder to intervene, and harder to improve.”
— Neil Pratt, Head of Data Management
The lack of joined-up data meant that curriculum planning, learner support and funding compliance were all affected. The college needed a solution that could centralise information, streamline reporting and empower staff to act on insights—not just collect them.
UNIT-e was introduced to bring clarity, consistency and strategic value to the college’s data landscape. Neil and his team worked closely with implementation specialists to configure the system around Gloucestershire College’s operational needs, ensuring that data flows were intuitive and reporting could support both compliance and planning.
The system now underpins key processes including enrolment, attendance tracking, curriculum planning and learner monitoring. Staff across curriculum, support and data teams use UNIT-e daily to access dashboards, run reports and coordinate interventions.
“UNIT-e has given us the confidence to act on our data. We’re no longer just collecting information—we’re using it to drive decisions.”
— Neil Pratt, Head of Data Management
Strategic visibility: Staff now have access to real-time dashboards that show attendance, retention and progression trends—enabling early intervention and more targeted support.
Operational efficiency: Manual reconciliation has been replaced with automated workflows, freeing up time for staff to focus on student outcomes and curriculum development.
Curriculum planning: Timetabling and enrolment data are now synchronised, helping curriculum teams plan more effectively and respond to demand.
Cross-team collaboration: UNIT-e has become a shared platform across departments, helping staff align around common goals and coordinate support more effectively.
Compliance and funding confidence: The system supports ILR submissions and audit requirements, giving the college confidence in its data quality and funding claims.
“We’ve moved from reactive reporting to proactive planning. UNIT-e helps us see what’s happening now—and what’s likely to happen next.”
— Neil Pratt, Head of Data Management
Gloucestershire College has transformed its approach to student records management with UNIT-e. The system supports strategic planning, operational efficiency and cross-departmental collaboration—helping the college deliver on its mission to support every learner and continuously improve.
“I’d recommend UNIT-e to any college looking to make better use of its data. It’s flexible, reliable and built for the realities of further education.”
— Neil Pratt, Head of Data Management
Run your post-16 education institution on a single MIS — from enquiry to alumni — so leaders get information in real time, teams cut admin, and students stay on track.
